Government Solutions: Texas

Welcome Texas Government Industry!

For over 20 years, CASO has delivered world-class document management solutions to meet the needs of Texas state, education, and local government agencies. Based in San Antonio, our award-winning solutions, including document scanning, document management, and workflow automation software and services, make it easy and affordable to go paperless once and for all while staying in compliance with Texas regulations – so you can capture, manage, store, and securely access all of your corporate data at the touch of a button. Each solution is tailored to your individual needs for optimal efficiency, accountability, and to enhance your bottom line.

CASO is the top choice for government agencies going digital in the Rio Grande Valley and throughout the state, including The University of Texas at Brownsville, Brownsville ISD, Brownsville Navigation District, City of Harlingen, City of Laredo, City of McAllen, County of Hidalgo, and more.

We also offer preferred pricing on software products and related services through our relationships with the Texas Department of Information Resources (DIR) and PACE.

Learn more about the DIR Co-op Contract Program Overview >

Learn more about our Texas DIR cooperative contract here >

Learn more about our PACE cooperative contract here >

San Antonio Document Scanning Services

Since CASO was founded in 1997, we’ve scanned hundreds of millions of invoices, employee files, medical records, student records, engineering drawings, maps, microfilm, microfiche, aperture cards, books, and just about anything else you can think of. We can scan on-site at your facility or in our Texas service bureau based in San Antonio, and we offer the best pricing on the market as part of the Texas PACE Purchasing Cooperative.

We serve all types of organizations in the San Antonio-New Braunfels metropolitan area as well as those in the Rio Grande Valley, including:

• Texas IndependentSchool Districts (ISDs)
• Texas municipal, state and county government agencies
• Hospitals,clinics and home healthcare
• Financialservices firms
• Insurancecompanies
• Manufacturers

From Requirements to Top Quality Document Images

As part of our 10-step Document Scanning Process, we start with a requirements analysis meeting that involves reviewing your documents and how you will need to access/use the records. We then build out a detailed proposal outlining how we will process your records and what you will receive.

Once we start scanning, your life becomes easy. At least 6 of the 10 document scanning steps are quality control, so you can be sure that all of your documents will be scanning in the highest quality manner. Along with our best-of-breed operational procedures, we use top-of-the-line scanner hardware and capture software to process your documents.

San Antonio Microfilm & Microfiche Scanning

From our national processing center in San Antonio, we will scan and convert all of your microfilm and microfiche. We have over 15 years of experience and have scanned millions of images on formats including 16mm, 35mm and rotary film.

Benefits of Microfilm & Microfiche Conversion

• Quick & Easy retrieval: no more wasting time searching through rolls or jackets
• Cost Savings: you’ll never need to pay for climate control storage or maintain outdated technology
• Easily Share Data: facilitate collaboration by distributing the resulting scanned images
• Reduce Security Risks: electronic documents can be password-protected, access can be defined per user, and audit trails can be created especially with document management software
• No Lost or Damaged Documents: never lose a document again from misplaced film, fires or floods

San Antonio Medical Records Scanning

Over our more than 20 years in business, we’ve scanned hundreds of thousands of medical records, charts, fetal monitoring strips, invoices, and just about any other healthcare document you can think of – and we can do so onsite at your facility or in our San Antonio service bureau.

We are one of the largest scanning services providers in Texas, which allows us to provide the highest quality scanning service at the lowest cost to you.

Benefits of Our Medical Records Scanning Service

• Quick & Easy Retrieval: all medical records are available centrally and electronically
• No More Lost Charts: all medical records are logged, processing centrally and made available to you
• HIPAA Compliance: eliminate unsecured paper, filing cabinets and file rooms
• EMR/EHR Integration: feed your medical record backfile into your Epic, Cerner, McKesson, or other EMR/EHR system
• Medical Collaboration: with digital medical records, physicians can collaborate with specialists and other physicians on patient care
• Maximized Staff Value: remove scanning and indexing from your staff’s responsibility so they can focus on patient care and other higher value tasks
• Faster Processing: especially for labs and other diagnostic tests
• No Capital & Maintenance Expenses: eliminate software and hardware costs
• Maximum Quality: let the experts scan your invoices, correspondence and other business documents

San Antonio Invoice Scanning

When it comes to invoice scanning, we’ve seen it all. With over two decades of experience, we’ve scanned hundreds of millions of invoices, correspondence, other AP documents, and just about any other business document you can think of – and we can do so onsite at your facility or in our San Antonio service bureau.

We are one of the largest scanning services providers in Texas, which allows us to provide the highest quality scanning service at the lowest cost to you.

Benefits of Our Invoice Scanning Service

• Quick & Easy Retrieval: all invoices are available centrally and electronically
• No More Lost Invoices: all invoices are logged, processing centrally and made available to you
• Capture Early Payment Discounts: cut invoice processing time from weeks or days to minutes so you can take advantage of early payment discounts if you choose
• Maximized Staff Value: remove scanning and indexing from your team’s responsibility so they can focus on exception handling and other higher value tasks
• No Capital & Maintenance Expenses: eliminate software and hardware costs
• Maximum Quality: let the experts do your scanning, indexing and quality control

San Antonio Large Format Document Scanning

Serving San Antonio, the Rio Grande Valley, and all of Texas, no one scans large and wide format documents better, faster, and cheaper than we do. If you’re scanning your own large format documents internally, our scanning service will cut your costs by 40% or more and we can scan on-site at your location.

Let us take on the hassle of scanning these large format documents for you:

• A to E size (54″) architectural, engineering and construction drawings and plans
• Geographic information systems (GIS) maps and cartography
• Banners, photographs and other oversized documents

We use Contex large format scanners for all of our large format scanning jobs: they’re the best in the business.

Rio Grande Valley Document Scanning Services

At CASO, we are prepared to meet the growing needs of the Rio Grande Valley. We service all cities and counties within (and near) the valley including: McAllen, Brownsville, Harlingen, Laredo, Cameron County, Hidalgo County, Willacy County, and Starr County.

We are a leader in our industry and with over 15 years’ experience serving the Valley; we are a top choice for our customers such as:

• University of Texas – Brownsville
• Brownsville ISD
• Brownsville Navigation District
• City of Harlingen
• City of Laredo
• City of McAllen
• County of Hidalgo

We offer a wide variety of document scanning services as well as document management software. Our solutions are tailored to meet your individual needs, whether your need is as small as 10 boxes or as large as 10 million images, we have done it all. That’s why we offer on-site document scanning serviceson your premises or in one of our state-of-the-art production facilities.

What CASO Scans

ASO boasts many document scanning services: we convert paper documents and invoices to PDF, searchable PDF, tif, jpg, gif or any standard format. We also index, crop & clean up images so they can be easily imported into any electronic document management system.

Here is a small sampling of the documentation that we scan on a regular basis:

Whether your documents are maps, engineering drawings or renderings, newspapers or other non-standard sized documents, CASO can help you convert it to a digital format. Whether the documents are black and white, color or blue line, we can scan that for you too!

Go Paperless! Contact us today to schedule your FREE consultation